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Staffordshire & South Cheshire
Woodturners Association

Privacy Policy

The S&SCWA takes your privacy seriously and treats your personal details in-line with the General Data Protection Regulation 2016 (GDPR).

We aim to explain clearly how we use your personal information as part of running the association and how we protect it.

This privacy policy applies to the information we obtain from you when you become a member or update the information we hold.

Data Controller

The S & SCWA is the data controller. We are an association of woodturning enthusiasts and a registered charity (Charity reference XT15157)

The personal data we would like to collect from you is

  • Name
  • Address
  • Telephone*
  • Email *

*Telephone & email addresses are not mandatory but will help us to keep you informed.

The personal data we collect will be used for the following purposes

  • To maintain a list of members
  • For contact purposes i.e. club updates, meeting cancelation notices etc.
  • To compile a report for the HMRC, to enable us to claim 'Gift Aid'
  • To compile a list of paid members to the Association of Woodturners Great Britain (AWGB) to enable the update of AWGB membership

Our legal basis for processing the personal data

  • For the day to day functioning and administration of the S & SCWA

Individuals under Special circumstances

  • The details of any Junior member under the age of 18 will only be recorded with the Parent/Guardians permission.
  • The use of any photographs containing the image of any Junior member under the age of 18 will only be used with the permission of the Parent/Guardian

Sharing Data

  • S & SCWA will not pass on your personal data to third parties without first obtaining your permission
  • We only share the information with HMRC & AWGB for designated purposes
  • We may publish your information on our website, social media or newsletter if you give us permission to do so.
  • We would disclose your information to a law enforcement agency if required to do so or if we felt it was necessary to prevent injury / loss of life
  • We may disclose information if it helped us defend against a third party claim or allegation

Data Retention

  • We hold membership details for one year after a membership lapse. This is to enable an individual to re-join with minimal effort
  • If requested by any individual (or their family in the event of death), we will remove the data immediately
  • We hold records for gift aid claims for a period of seven years to meet legal requirements. (This record contains only Name, House number/Name, Postcode & donation amounts)

Your rights:

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to judicial review – if S & SCWA refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.

All the above requests will be forwarded on should there be a third party involved in the processing of your personal data.

Contact for request / change of data

Membership secretary – Adrian Eyres
Tel: 07771 725462


If you wish to make a complaint about how your personal data is being processed or how your complaint is being processed, you have the right to lodge a complaint directly with the Information Commissioner's office (details below)


Information Commissioner's Office
Wycliffe House
Water Lane

Version 1.0 – updated September 2018

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